Archives: FAQs

If your project involves working with children, young people or adults at risk, you must think through what additional safeguarding risks that this could create and must develop safeguarding policies and procedures appropriate for the type of project you plan to undertake.

The National Lottery’s expectations for grant-holders are detailed here.

More information on developing a Safeguarding policy and procedures can by obtained from the National Council for Voluntary Organisations: NCVO – Safeguarding

Cumbria CVS regularly provide training on Safeguarding for voluntary organisations, and have a number of templates on their website including Child Protection  and Adult Safeguarding policies: Development | Cumbria CVS

There are some things which we cannot fund with National Lottery money.

Ineligible expenditure includes:

1. payment that supports lobbying or activity intended to influence or attempt to influence Parliament, Government or political parties, or attempting to influence the awarding or renewal of contracts and grants, or attempting to influence legislative or regulatory action (any lobbying activity);
2. using grant funding to petition for additional funding;
3. input VAT reclaimable by Grant Recipient from HMRC;
4. payments for activities of a political or exclusively religious nature (we can fund religious organisations if your programme benefits the wider community and doesn’t include religious content);
5. payments reimbursed or to be reimbursed by other public or private sector grants;
6. contributions in kind (i.e. a contribution in goods or services, as opposed to money);
7. the acquisition or improvement of fixed assets by the Grant Recipient (unless the grant is explicitly for capital use – this will be stipulated in the Grant Offer Letter);
8. gifts to individuals other than promotional items with a value of no more than £25 a year to any one individual;
9. entertaining (entertaining for this purpose means anything that would be a taxable benefit to the person being entertained, according to current UK tax regulations);
10. statutory fines, criminal fines or penalties;
11. liabilities incurred by the Grant Recipient before the issue of this Grant Agreement unless agreed in writing by the Fund. Liabilities incurred by an Onward Recipient might be eligible to improve a Grant Recipient’s liquidity in line with the objectives of the Programme;
12. use in respect of costs reimbursed or to be reimbursed by funding from any other source;
13. use to purchase buildings or land;
14. activities that make profits for private gain;
15. campaigning activities or loan payments.

The above restrictions may cause some concern for groups who are taking action to change legislation on climate change matters.  We recognise that campaigning is a legitimate activity for groups seeking to raise awareness of the climate crisis and influence politicians at every level to take urgent action to address our concerns. The intention is that projects supported through the Zero Carbon Cumbria Community Climate Grants should be politically impartial in the sense that they do not directly support any political party, and grant holders must also act in line with charity law (which permits campaigning activity in line with your charitable objectives).

The National Lottery Climate Action fund recommend that organisations consider the following points when engaging in political and campaigning activity:

• We expect the organisations that we fund to be run non-politically. Campaigning should be based on reasoned argument and in support of your objects, not the personal opinions of the people who run your organisation.
• Your staff, members and volunteers can publish or share personal opinions as part of a wider debate around an issue, but it must be clear that these are personal opinions and not your organisation’s view.
• Campaigning should be based on objective research and relevant expert opinion, and it should reflect the experience and the needs of those who benefit from the work of your organisation.
• You can only use grant funding for campaigning if this was included in your application. When using grant funding for campaigning you should be proportionate when allocating resources to support campaigning and be realistic about its prospects of success.

Direct criticism of individuals(including politicians) should be avoided.

Further information regarding charity law can be found here.  

If you have any questions about what is an acceptable use of grant funding, please get in touch with [email protected] to discuss before submitting your application. 

If you have an idea of what activities you want to deliver, please get in touch with Cumbria Sustainability Network Coordinator via [email protected] to look at how we might be able to support you to get started.  You will need to think through how to deliver your project, put together a project plan and budget, and will need to put processes in place to enable to report back on what you have achieved.

There are a number of organisations based in Cumbria (and nationally) which provide information and support on how to set up a new group, as well as information on where else you may be able to apply for funding once you are up and running.

Help to get started or to strengthen your organisation

Depending on the type of organisation, you can access help from a number of sources including :

Cumbria Council for Voluntary Services: Cumbria CVS offers help, advice, training and support to third sector groups throughout Cumbria.  They have lots of really useful guidance on their website:

Development | Cumbria CVS

ACT -Action with Communities in Cumbria has a particular focus on supporting communities in rural areas: Rural and community development charity for Cumbria – Action with Communities in Cumbria, Penrith, Cumbria (cumbriaaction.org.uk)

They have many useful resources on their website, including how to set up a new group:

Setting up a group Cumbria – Action with Communities in Cumbria, Penrith, Cumbria (cumbriaaction.org.uk)

We would like to support very small groups to get set up and recognise that not everyone will have established a constitution or a bank account.  If you require a very small amount of money (i.e. less than £200) one option could be for CAfS to pay an invoice directly for you, please get in touch with [email protected] as CAfS or other members of the Cumbria Sustainability Network may be able to help in other ways.

Another idea might be to link with a partner organisation in your community and work together on your project.  Please see guidance on developing a partnership agreement which you will need in place before you apply.

• You will receive the funding by BACS.  Alternatively, if you have agreed that CAfS will pay an invoice, send it directly to [email protected].
• We will send you the details of the National Lottery logo to put on your publicity/information about your project. 
• After you have completed your project we will require you to complete and send back a monitoring report. 

The Zero Carbon Cumbria Community Climate Grants can be used to fund project costs such as staffing costs, room hire, refreshments, promotion, publicity etc.  (these are known as revenue costs) or capital costs such as equipment, but excluding the purchase of vehicles, buildings, and land.

If an organisation is starting up, or is very small, we recognise that it will be difficult to separate a specific project from the organisation as a whole and therefore core costs are eligible.

For larger organisations, the fund will consider supporting indirect project costs e.g. an appropriate contribution towards the organisational overheads for an existing group to enable full cost recovery for their project, but this is limited to a maximum of 15% of the value of the grant.

It’s important that you think through carefully what funding you are likely to need for your project and can demonstrate ‘value for money’.

Start off by writing a list of all the items that you are likely to need to pay for. Estimate the cost of each item of expenditure as accurately as you can. If you have been running the same activities for a while, you can base your estimates on previous years – but remember to increase them in line with inflation.  Keep notes of how you arrive at your figures.  For example, note down that ‘hall hire’ is a known cost based on 26 weeks or that the figure for insurance is a rough estimate based on a quick search on the internet. The notes will be invaluable when you need to explain your figures to other members of your group or with CAfS.  Once you’ve constructed a draft budget, it’s important that you discuss it with your group and agree it at a meeting.

When you have finalised your budget, this will help you to make financial decisions and keep control of your spending during your project.  It means that it is unlikely that you’ll run out of money by mistake, but it could mean that you need to plan in more fundraising to sustain or develop the project further!

Please see our Guidance Notes for applicants for further details.

• All applications must demonstrate value for money and will either be for practical projects which will reduce carbon emissions, promote changes in behaviour within your local community, or development work to set up a new group or improve the skills of an existing group.
• Any practical or ‘delivery’ projects should show how they will use their work to raise awareness and promote more engagement in work to tackle carbon emissions.

Delivery projects should be focused on:

• Reducing carbon emissions including those relating to energy use, food, buying things and/or travel.
• Engaging with more people and building knowledge and understanding of climate change within your community.
• Linking with other projects or activities which will help achieve the target of a Zero Carbon Cumbria by 2037.

Development projects which help new and existing sustainability groups should:

• Develop skills and knowledge that will help you have more impact, such as skilling up to respond to consultations / making planning objections, conducting surveys, gaining media and communications skills, setting up a website and organising online events
• Build capacity, for example by recruiting more volunteers/members so that the group can take on more activities

You can apply for a wide range of different types of expenditure including:

1. 1. Salaries and running costs
   2. Publicity and promotion including website costs
   3. Engagement activities
   4. Equipment and refurbishment

Please see our Guidance Notes for applicants for further details.

The Cumbria Sustainability Network Coordinator would be pleased to help you, please contact [email protected]. You can also access help from a number of sources including :  

Cumbria Council for Voluntary Services: Cumbria CVS offers help, advice, training and support to third sector groups throughout Cumbria.  They have lots of really useful guidance on their website:  

Development | Cumbria CVS 

Action with Communities in Cumbria has a particular focus on supporting communities in rural areas: Rural and community development charity for Cumbria – Action with Communities in Cumbria, Penrith, Cumbria (cumbriaaction.org.uk) 

They have many useful resources on their website, including how to set up a new group:  

Setting up a group Cumbria – Action with Communities in Cumbria, Penrith, Cumbria (cumbriaaction.org.uk)